Setup Help and Best Practices

Create a Photo Sweepstakes

This guide will walk you through the initial setup of your Photo Sweepstakes.

Set the Entry Start and End Dates


Tip! Once the round has ended, you will not be able to change the end date.

Dictate the Entry Frequency

The frequencies you can choose are once per roundonce per houronce per dayonce per week, and an unlimited number of times.

Add Any Necessary Rounds (Optional)

Just select the 'Add Round' option to add an additional round. Rounds cannot overlap, so you will see that any following round will default to open a minute after the previous round has closed.

Tip! If rounds are added, only users who have entered in a specific round are eligible to win within that round. The entries do not carry over from round to round.

Setting Up Pending Submission Approvals


You can set which users in your organization will receive a pending submission approval email. Simply enter their email address and click Add. Pending approval emails will be sent at the top of every hour.

Tip! You can add multiple users to the pending submission approval emails.

Edit the Photo Submission Form


The Photo Title and Photo Caption will be enabled and required by default. If you wish to remove either of these fields, you may do so by selecting the X to the right of the fields.

The Media Release Consent will be off by default. If you want to enable this field, you may do so by clicking the blue plus button to the right of the field. When you turn it on, it will be required.


If you wish to change the text for the Photo Title, Photo Caption, or Media Release Consent fields, or make them required, simply click into them to edit.

Set the Number of Winners


If your sweepstakes has rounds, the number of winners you set here will be the number of winners chosen for each round.