General FAQ

Downloading Promotion Reports

What Information is Available on Each Report?

Browse this article by Promotion Type

Sweepstakes (including Codeword, Photo, and Video Sweeps)

Photo and Video Contests

Quizzes (Personality and Trivia)

Ballots (Voting, Nomination and Voting Ballots)

Surveys

Polls

Community Gallery

Voting Bracket

Event Sign-Ups

ReportDownload

Contests

Sweepstakes (including Codeword, Photo, and Video)

Entries

This report provides you with information for each individual entry. Report includes:

  • User information collected on the registration form
  • Date & Time Entered
  • Status (Qualified / Disqualified)
  • Entrant ID
  • Entrant IP Address
  • Round Information
  • Codeword (Codeword Sweeps only)

People

This report provides information users submitted. Report includes:

  • Any default fields included on the Registration Form
  • Opt-In Responses
  • Date & Time Registered
  • Entry Count, Referral Count, and Extra Chances 
  • User IP Address

Winner(s)

This report will provide you with the winner’s information.

Opt-In Report(s)

This report will show you user information for any new member that opted in to an opt-in audience on the promotion’s registration form.

Tip! This report will show you any new opt-ins for this promotion. The People report will show you users who have opted in previously, and any new users that have opted in.

Export Approved Photos (Photo Sweepstakes Only)

This will send a ZIP file to the email address of the user that created the campaign.

Photo & Video Contests

People

This report provides information users submitted. Report includes:

  • Any default fields included on the Registration Form
  • Opt-In Responses & Custom Form Questions
  • Date & Time Registered
  • Entry Count
  • User IP Address

Entries

This report provides you with information for each individual entry. Report includes:

  • User information collected on the registration form
  • Date & Time Entered
  • Status (Qualified / Disqualified)
  • Entrant ID
  • Entrant IP Address
  • Status (Qualified or Disqualified)
  • Category Submitted
  • Media URL
  • Description text from submission
  • Media Release
  • Entry Source Type

Votes

This report will show you information for each vote cast. The report includes:

  • User information collected from the registration form
  • Vote Date & Time (CST)
  • Vote Status (Active / Disqualified)
  • Voted for Entry ID
  • Entry Submitted By
  • Voter IP address

Opt-In Report(s)

This report will show you user information for any new member that opted in to an opt-in audience on the promotion’s registration form.

Tip! This report will show you any new opt-ins for this promotion. The People report will show you users who have opted in previously, and any new users that have opted in.

Photo/Video Winners

The Winners report will include the winner’s registration and entrant information.

Export Approved Photos

This will send a ZIP file to the primary contact for the contest. This will only send photo submissions that have been approved.

Interactive Content

Quizzes (Personality and Trivia)

Quiz Submissions

This report will show you the individual responses to the quiz questions. The report will include:

  • User’s email address
  • Date entered
  • Individual questions and responses
  • Outcomes

People

This report provides information users submitted. Report includes:

  • Any default fields included on the Registration Form
  • Opt-In Responses & Custom Form Questions
  • Entry Count, Referral Count, Extra Chances (if sweepstakes enabled)
  • Date & Time Registered
  • User IP Address

Opt-In Report(s)

This report will show you user information for any new member that opted in to an opt-in audience on the promotion’s registration form.

Tip! This report will show you any new opt-ins for this promotion. The People report will show you users who have opted in previously, and any new users that have opted in.

Sweepstakes Entries

This report provides you with information for each individual entry. Report includes:

  • User information collected on the registration form
  • Date & Time Entered
  • Status (Qualified / Disqualified)
  • Entrant ID
  • Entrant IP Address

Winner(s)

This report will provide you with the winner’s information.

Ballots (Voting, Nomination & Voting Ballots)

People

This report provides information users submitted. This report includes:

  • Any default fields included on the Registration Form
  • Opt-In Responses & Custom Form Questions
  • Registration Date & Time
  • Status (Qualified, Disqualified)
  • Vote Count
  • User IP Address

Votes

This report will show you information for each vote cast. The report includes:

  • User information collected from the registration form
  • Vote Date & Time (CST)
  • Vote Status (Active / Disqualified)
  • Vote Count
  • Voted for Entry ID
  • Category Voted
  • Entry Submitted By
  • Voter IP Address

Nominations (Only Nomination & Voting Ballots)

This report will show you information about each nomination. The report includes:

  • The nominator’s registration information
  • Date & Time Nominated
  • Group/Category
  • Entrant ID
  • Media URL
  • Video/Preview Image URL
  • Entry Source Type
  • Entrant Name
  • Description
  • Media Release Consent
  • Entrant Address
  • Entrant Facebook URL
  • Entrant Phone Number
  • Entrant Twitter Handle
  • Entrant Website URL

Entrants

This report will show you information about the entrants in your ballot. This is the report that will show you the total nomination and voting count for each entrant. This report includes:

  • Group Name
  • Category Name
  • Entrant Name
  • Entrant Description
  • Entrant Image URL
  • Entrant Video URL
  • Entrant Facebook Page URL
  • Entrant Twitter Handle
  • Entrant Full Address
  • Entrant Phone Number
  • Entrant Website URL
  • Number of Write Ins
  • Number of Votes
  • Status (Approved/Rejected/Pending)

Current Leaders

The Current Leaders report will show you where each entrant currently stands on the ballot. The report includes:

  • Group Name
  • Category
  • Entrant Name
  • Place
  • Rank
  • Number of Votes

Winner(s)

This report will show winner information by group and category.

Voting Brackets

People

This report will display information about each user who registered for the voting bracket. Report information includes:

  • User Information Submitted on the Registration Form
  • Registration Date & Time
  • Vote Status (Active/Disqualified)
  • Vote Count
  • User IP Address

Votes

This report will display information about each individual vote cast during each round of the bracket. Report information includes:

  • Vote Date & Time
  • Voter Status
  • Voter Email
  • Round Voted
  • Registration Information
  • Registration Date & Time
  • Voted for Entry ID
  • Voted for Entry Name
  • Vote IP Address

Matchups

This report will display information about the matchups for each round of the bracket. Report information includes:

  • Round Number
  • Entrant Name
  • Place
  • Rank
  • Number of Votes

Surveys

Responses

This report will show you the responses to the survey questions. The report will include:

  • Any field on the survey form.
  • Date Submitted
  • Submission IP Address

Opt-In Reports

This report will show you user information for any new member that opted in to an opt-in audience on the promotion’s registration form.

Tip! This report will show you any new opt-ins for this promotion. The Responses report will show you users who have opted in previously, and any new users that have opted in.

Polls

Responses

This report will show you each user’s response to the poll question(s) and include their registration information.

Community Gallery

People

This report provides information users submitted. Report includes:

  • Any default fields included on the Registration Form
  • Opt-In Responses & Custom Form Questions
  • Date & Time Registered
  • Entry Count
  • User IP Address

Entries

This report provides you with information for each individual entry. Report includes:

  • User information collected on the registration form
  • Date & Time Entered
  • Status (Qualified / Disqualified)
  • Entrant ID
  • Entrant IP Address
  • Status (Qualified or Disqualified)
  • Category Submitted
  • Media URL
  • Description text from submission
  • Media Release
  • Entry Source Type

Export Approved Photos

This will send a ZIP file to the primary contact for the contest. This will only send photo submissions that have been approved.

Event Sign-Ups

Responses

This report will show you the responses to the sing-up form. The report will include:

  • Any field on the sign-up form.
  • Date Submitted
  • Submission IP Address

Opt-In Reports

This report will show you user information for any new member that opted in to an opt-in audience on the promotion’s registration form.

Tip! This report will show you any new opt-ins for this promotion. The Responses report will show you users who have opted in previously, and any new users that have opted in.